Orlando Nerd Fest Policies

You’re here to have fun. We’re here to make it possible for you to have that fun. For all of that to happen, Orlando Nerd Fest has a few rules that are necessary for the safety and comfort of everyone. Please comply so that you and everyone else can enjoy the Festival.

Badges/Wristbands

Always wear your badge/wristband and hang onto it! You will need your badge/wristband to attend any of the Orlando Nerd Fest official spaces. Keep your badge visible so guards do not stop you. If you’re asked to show your badge/wristband, please do so. Badges/wristbands are nontransferable and nonrefundable. Please do not give your badge/wristband to a friend or to people outside the Festival when you leave. Also keep in mind that security will be occasionally spot-checking badges against IDs and our attendance lists.

Code of Conduct

Attendees must respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property. Harassing or offensive behavior will not be tolerated. The Orlando Nerd Fest reserves the right to revoke, without refund, the badge or wristband of any attendee not in compliance with this policy. Persons finding themselves in a situation where they feel their safety is at risk or who become aware of an attendee not in compliance with this policy should immediately locate a member of security, or a staff member, so that the matter can be handled in an expeditious and discrete manner.

Cosplay and Costuming Policy

The Orlando Nerd Fest is a family-friendly festival. Please use common sense, be considerate of other attendees and be aware of your surroundings. Cover your body parts. “No costume” is not a costume. “Paint” is not a costume, either. No intentional or unintentional “wardrobe malfunctions” allowed. Please make sure your costume is sturdily constructed; this includes proper undergarments. If your costume is deemed to be too revealing or offensive, you will be asked to cover up or change. Footwear is required at all times. All military, law enforcement, or other emergency service style costumes should be easily distinguishable from official uniforms. Hate symbols, even historical hate symbols like swastikas, will not be tolerated in any capacity at the Orlando Nerd Fest. Roller blades, roller skates, skateboards, and stilts are not allowed as they are viewed as a safety concern for yourself, the guests, and the exhibits. Signs offering services or making requests to be hugged or touched are not permitted. We want everyone to feel comfortable. Remember! Cosplay is the ultimate form of expressing the love you have for your fandoms! Have fun with it!

Costume Weapons Policy

No functional weapons are allowed at the Orlando Nerd Fest.

Simulated or costume weapons are allowed ONLY as a part of your costume, subject to prior approval by security and compliance with the following:

All costume weapons must be inspected at the Weapons Check Desk in the Main Hall (location subject to change).
All costume weapons must conform to state and federal law.
Projectile costume weapons must be rendered inoperable.
Costume swords must be tied to your costume in such a way that they can’t be drawn. (ziptied, etc)
After each person’s costume weapon has been checked, it will be tagged by security, and you will be given a wristband to wear to designate that your weapons have been checked.
Security will escort you to the security station for inspection if your costume weapon is not tagged.
If you do not want to have your costume weapons inspected or tagged, or if you are not willing to comply with these policies, please do not bring your costume weapons to the Orlando Nerd Fest.

Google Glasses/Video Recorders/Camera Phones/Flash Photography

Non-Official audio/video recording and photography should adhere to the basic rules of “if you think it’s annoying or causing a problem to anyone, then don’t do it”. Remember how it feels to have someone in front of you blocking your view with an iPad recording the whole performance. It sucks. We’re not going to Taze you if you sneak photos or some video here and there, but be respectful of those around you because they might. No flash photography or filming of any performances is allowed. These rules are pretty much the standard for any event, so no surprises here.

No Selfie Sticks or Similar Devices

We know you want that perfect photo of yourself and the gang and that your arms probably aren’t long enough to do the job, but please be aware that selfie sticks, GoPro poles, or any device that extends your camera or phone away from your hand are not allowed at the Orlando Nerd Fest. With so many people in attendance, protruding cameras or phones sticking up in the air are a definite hazard. If you are caught with a selfie stick, you will promptly be asked by security to put it away and not use it while on festival grounds.

No Handcarts, Trolleys, Rolling Luggage, or Oversized Strollers

Please be aware that, due to safety and space reasons, no handcarts, trolleys, rolling luggage, or oversized strollers are allowed in the main festival areas. This is due to Fire Marshall safety and spaces policies.

No Pets Allowed

If you have pets, including iguanas, parrots, boa constrictors, or other nonhuman critters, please leave them at home. The venue will not allow animals into the building, except for service animals.

No Smoking or Vaping

Smoking/vaping is not allowed at any festival event at any time or in any indoor locations. This policy includes but is not limited to: the Stages (A/B/C), the Special Events/Panel Room, the Gaming Rooms, or the Clubhouse. You are welcome to step outside to smoke/vape in designated smoking/vaping areas only, but please be considerate of others when you do. This policy exists not only for the comfort of our attendees but also to comply with City of Orlando ordinances as well as Venue Rules and Regulations. Please comply with this policy; noncompliance may result in being ejected from the Festival with no refund.

Harassment Policy

Orlando Nerd Fest has a zero tolerance policy in regards to harassment. Please report any and all possible harassment to our Staff. Issues will be looked into immediately and as discretely as possible. In the cases of larger issues, event security and the Orlando Police will be involved as necessary. If you even REMOTELY feel that you’re being harassed, please say something so that we may do what we can to nip the situation in the bud. This policy includes (but is not limited to) physical abuse, verbal abuse, sexual harassment, unwanted comments, groping, gawking, unwanted touching, unwanted staring, unwanted talking (you see the pattern here, right?) and any types of behavior that could be viewed as such. We will revoke your badge/wristband and you WILL be asked to leave. If at this point you do not leave, the Orlando Police will be involved to help you understand the severity of the situation. What happens at that point is between you and the law.

All that being said, please remember that these policies are in place to protect your ability to have fun and your own personal safety. All it takes is one person to ruin a good time. Don’t be that person.

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